ADMINISTRATIVE ASSISTANT II

Department: Public Services

Division: Recreation

Pay Grade: GRADE 120: $43,489.03 - $63,059.09 Annual Salary ($20.91 - $30.32 Hourly Rate).

FLSA Status: Non-Exempt, Merit, Full-Time, Eligible for benefits.

GENERAL PURPOSE

This position performs various responsible clerical work in support of the division and provides information and assistance to the public regarding departmental policies and procedures. Receives general supervision from management staff.

ESSENTIAL JOB FUNCTIONS

• Prepare and maintain requisitions, travel, purchasing, and supplies.
• Maintain and prepare budget reports and tracking.
• Coordinate the scheduling of facilities as required.
• Coordinate and provide support services for the recreation office.
• Provide excellent customer service to the public, clients, and colleagues.
• Act as receptionist; answer the telephone, greet the public, and direct them to the appropriate staff.
• Provide information on department/division and city policies and procedures as required.
• Type, word processing, and proofread a variety of documents, including general correspondence, meeting minutes, agendas, reports, memoranda, and statistical charts from rough drafts, notes, recordings, or verbal instruction.
• Perform a wide variety of clerical work, including the maintenance of accurate and detailed logs and records.
• Input and retrieve data and text; organize disk storage and filing.
• Compile information and data for statistical and financial reports.
• Maintain a variety of statistical records; check and tabulate statistical data.
• Provide information and forms to the public as needed.
• Apply departmental policies and procedures in determining completeness of applications, forms, records, and reports.
• Take minutes for assigned boards and committees. Some meetings may occur after office hours.
• Prepare and distribute agendas.
• Collect revenues for the public.
• Receive, deposit, and document fiscal transactions.
• Assist in community outreach activities as required.
• Contact the public and outside agencies in acquiring and providing information and making referrals.
• Prepare monthly, yearly and other presentations as needed.
• Receive, sort, and distribute incoming and outgoing correspondence.
• Maintain the file management system in cooperation with the City Recorder.
• Participate in safety and risk management activities; take action to reduce liability to the city.
• Attendance and punctuality are essential functions of this position. Employees are required to work as a team and frequently meet with co-workers and supervisors; employees are required to communicate in person with the public during office hours; and employees are required to use on-site equipment.
• Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• At least two years of responsible secretarial and clerical experience.
• High school diploma or its equivalent.
• Any combination of experience and education that would likely provide the required knowledge and abilities may qualify.

SPECIAL REQUIREMENTS

• Possession of, or ability to obtain an appropriate, valid driver's license.
• Employees will be required to complete NIMS IS100, IS200, IS700, and IS800 within one year of hire.

OGDEN CITY BENEFITS

• Language Pay
• Longevity Pay
• Holidays
• Sick, Vacation, and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- Computer, Bike & Exercise equipment loans when available
• Wellness Program
• Tuition Reimbursement

OGDEN CITY FULL JOB POSTING ATTACHED AS PDF