People Operations Specialist - Salt Lake City, UT (Hybrid)

Location: West Valley City, Utah

Schedule: 4 days onsite • 1 day WFH

Department: People & Culture

Reports To: People Operations Manager

Level: People Operations Specialist (Generalist II)

About Lumenis

At Lumenis, we create cutting‑edge energy‑based medical technologies that change lives - and we know those breakthroughs start with empowered, supported, and connected people. As our People Operations Specialist, you'll help shape the moments that define the employee experience: day‑one excitement, smooth processes, clear communication, and the behind‑the‑scenes excellence that keeps our teams thriving.

The role:

The People Operations Specialist is a highly operational HR Generalist responsible for supporting the day-to-day administration of the employee lifecycle. This role ensures the accuracy of employee data, supports onboarding and offboarding logistics, maintains compliance documentation, and serves as a primary point of contact for HR inquiries. The ideal candidate thrives in organized environments, enjoys building efficient processes, and takes pride in operational excellence behind the scenes.

If you love combining people care with operational precision, you'll feel right at home here.

What You'll Do

Create Standout Employee Experiences

• Lead onboarding from "offer accepted!" through a seamless Day 1
• Coordinate respectful, smooth offboarding
• Partner with IT to ensure equipment, access, and workspace readiness

Keep Our HRIS Clean & Accurate

• Maintain employee data accuracy within HRIS (ADP) including hires, terminations, job changes, compensation updates, and organizational changes
• Conduct routine HRIS audits to ensure data integrity and compliance
• Generate HR reports and support data requests from leadership
• Troubleshoot HR tech workflows

Support Payroll Accuracy (without running payroll)

• Update lifecycle changes and personal data (ADP)
• Ensure documentation is complete and audit‑ready
• Support benefits administration including enrollment updates, vendor coordination, and invoice reconciliation
• Assist employees with benefit questions and system navigation

Champion Compliance & Policy Excellence

• Support multistate compliance (UT, CA, etc.)
• Maintain accurate I‑9s, personnel files, and records
• Track compliance training and policy updates

Be the Friendly First Stop for HR Support

• Answer questions with clarity and warmth
• Document concerns and escalate appropriately
• Help employees navigate benefits and systems

Fuel Culture, Engagement & DEI

• Plan inclusive engagement activities for onsite + remote teams
• Create engaging internal communications/social posts
• Support recognition moments and DEI initiatives

Keep us Organized & Moving Forward

• Improve onboarding and training materials
• Maintain clean, up‑to‑date SOPs and templates
• Support HR projects (HRIS updates, benefits renewal, audits)

How You Know You're Winning

• New hires rave about their onboarding
• HRIS data stays clean, current, and accurate
• Benefit invoice reconciliation is smooth
• Leaders describe you as responsive and reliable
• Engagement initiatives run well and participation is strong
• Compliance items (I‑9's, training, audits) remain on track

What You Bring

Must-Haves

• 2–4+ years in HR / People Operations
• Understanding of HR laws & compliance fundamentals
• Love for organized systems and accurate data
• Friendly, professional communication style
• Comfort with confidentiality
• HRIS + Microsoft 365 experience

Nice-to-Haves

• Benefits administration or invoice reconciliation experience
• Engagement or internal communication support
• Vendor coordination or training logistics experience

What We Offer

Health & Wellness

• Medical, dental, and vision coverage
• Prescription (Rx) benefits
• Life Insurance coverage
• Support for overall well‑being

Financial Benefits

• 401(k) with company match
• Long‑term career pathways and growth opportunities

Time Off

• Paid holidays
• Vacation/PTO for balance and recharge