Human Resources Administrative Assistant - Hybrid | Provo, Utah

At Lodging Dynamics, we lead with heart, strive for excellence, and believe in a people-first culture. We're looking for a highly organized and bilingual Human Resources Administrative Assistant to join our dynamic Human Resources team.

This hybrid role offers the flexibility to work both remotely and onsite, allowing for a balanced blend of in-office collaboration and work-from-home convenience.

What You'll Do:

In this role, you'll be a key player in ensuring smooth operations across the HR department. From managing calendars to supporting compliance, internal and external communications, and team member engagement, your contributions will help create a welcoming, efficient, and people-focused workplace.

Key Responsibilities Include:

• Respond to HR-related emails and phone inquiries.
• Distribute incoming HR mail and correspondence.
• Create branded internal communications (emails, flyers, guides).
• Manage calendars, meeting agendas, and travel coordination for HR leadership.
• Maintain calendar reminders for team birthdays and anniversaries.
• Prepare and distribute HR reports.
• Take meeting minutes during HR team gatherings.
• Support HRIS audits, data entry, and compliance tracking.
• Assist with onboarding assessments and candidate communication.
• Translate written and verbal communication (English/Spanish).
• Assist wherever needed to support the HR team.
• Foster a positive, people-first environment.
• Maintain confidentiality and uphold Company policies and values.

What You'll Bring:

• A minimum 5 years of experience supporting executive leadership in an administrative role.
• Bilingual proficiency in English and Spanish (verbal and written).
• Excellent organization, communication, and project management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Comfort with autonomy, decision-making, and problem-solving.
• Proficiency in Google Workspace, Microsoft Word/Excel, PowerPoint, and Canva.
• Ability to translate documents accurately and maintain confidentiality.
• A positive, proactive attitude and a heart for hospitality.

Leadership & Impact:

While this position primarily focuses on administrative functions, it plays an integral part in shaping the team member experience. You'll contribute to the success of the HR team and influence the broader company culture through thoughtful support and clear communication.

Why Join Us?

At Lodging Dynamics, our values guide everything we do:

• Heart
• Excellence
• Integrity
• Humanity

We take pride in creating a workplace where people are valued, heard, and empowered. If you're passionate about supporting others and want to grow your career in a purpose-driven HR environment, we'd love to hear from you.

For a full description of this position, please see the attached job description.

DISCLAIMER

This job description indicates, in general terms, the type and level of work performed as well as the typical responsibilities of team members in this classification. The duties described are not to be interpreted as being all-inclusive to any specific team member. Nothing in this job description changes the at-will employment relationship existing between the Company and team members.

The Essential Job Functions, Physical Requirements, and Work Environment characteristics described are representative of those that must be met to successfully perform the essential functions of this job. Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified team members can perform the essential functions of the job.

About Lodging Dynamics Hospitality Group: Lodging Dynamics Hospitality Group is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Lodging Dynamics does not discriminate based on disability, veteran status, or any other basis protected under federal, state, or local laws. Lodging Dynamics Hospitality Group is based in Provo, Utah and is a nationally recognized, award-winning operator of premium-brand, select service, and extended-stay hotels, and one of a few third-party operators approved by Marriott and Hilton. The Company has managed hotels in the Marriott, Hilton, Hyatt, and IHG premium-brand families. For more information, visit www.lodgingdynamics.com.