JOB SUMMARY

Under general supervision, the Accounting Clerk supports the Accounting Manager and/or General Manager by maintaining accurate, organized, and timely financial records for the hotel.

ESSENTIAL JOB FUNCTIONS

• Manages accounts payable and receivable processes, including invoice entry, payment posting, and bank deposits.
• Maintains accurate APM-Dash and Accounts Receivable records, including monitoring and updating direct bill accounts.
• Follows up with new or outstanding accounts to ensure the AR Aging Report remains current and in compliance with Company procedures.
• Organizes, secures, and maintains all accounting files, financial records, and cash equivalents in accordance with Company and brand policies.
• Reviews ledgers and reconciles balances to ensure accuracy and completeness.
• Assists with P-Card transaction reviews, verifying that documentation is complete, coded correctly, and supported by receipts.
• Reconciles and audits Micros POS daily reports, guest checks, and outlet tickets.
• Verifies accuracy of room charges, packages, adjustments, and postings to ensure correct billing.
• Participates in period-end closing activities and prepares required financial reports.
• Supports responses to data and audit requests from Corporate Controllers, including vendor research, report generation, and other ad-hoc assignments.
• Collaborates closely with the Accounting Manager and/or General Manager to ensure all accounting systems and financial processes, such as invoicing, payments, inventories, and budgets, are current and accurate.
• Attendance is a key component of this position.
• Maintains a professional appearance in accordance with Company standards; wears the appropriate uniform or attire.
• Maintains open and effective communication with team members and management.
• Attends and participates in team meetings.
• Adheres to established safety and emergency procedures and protocols, this includes Company, federal, and state specific regulations and guidelines.
• Completes all required Company training/compliance courses as assigned.
• Adheres to Company standards and maintains compliance with all policies and procedures.
• Performs other related duties and responsibilities as assigned.

EDUCATION

• High school diploma or equivalent.

EXPERIENCE

• A minimum three (3) years of accounting experience in the hospitality and tourism field required.
• No supervisory experience required.

SUPERVISORY RESPONSIBILITIES

This position does not include any supervisory responsibilities.

LICENSES & CERTIFICATIONS

• This position does not require licenses or certifications.

SKILLS & ABILITIES

This position requires the capability to understand and follow both oral and written directions, as well as the ability to communicate effectively with others in English and interact successfully with internal and external customers.

• Proficient in time management; the ability to effectively organize and manage multiple priorities.
• Recognizes an emergency situation and takes appropriate action.
• Emotional intelligence and interpersonal skills, with the ability to build strong working relationships with team members at all levels.
• Analytical and problem-solving skills.
• Strong focus on accuracy and precision.
• Ability to work scheduled shifts, follow all timekeeping policies, and comply with federal, state, and local labor regulations, including those related to meal and rest breaks
• Performs well with frequent interruptions and/or distractions.
• Able to communicate appropriately and effectively with all levels of management and external stakeholders.
• Ability to effectively listen, understand, and resolve challenges and concerns from management, team members, and/or customers (internal/external).
• Knowledge of key industry trends, best practices, regulations, and the current industry landscape.
• Able to engage diplomatically and effectively with third party operators and owners, empathizing, and reacting appropriately to partner feedback and helping resolve issues where necessary.
• Basic math skills.
• Proficient in Google Docs/Microsoft Word.
• Proficient in Google Sheets/Microsoft Excel.
• Basic knowledge of Google Slides/Microsoft PowerPoint.
• Proficient in Gmail/Microsoft Outlook.
• Proficient in M3.
• Proficient in ProfitSword.
• Ability to adjust effectively to evolving work environments and shifting customer (internal/external) requirements.
• Able to maintain a positive and professional working environment.
• Fosters a culture of excellence.
• Able to work effectively in a culturally diverse environment and support diversity and inclusion within the organization.