POLICE RECORDS SPECIALIST

Department: Police Department

Division: Support Services

Pay Grade: Grade 120: $43,489.03 - 63,059.09 Annual Salary ($20.91 - $32.32 Hourly Rate)

FLSA Status: Non-Exempt, Full-Time, 40 hours per week, Eligible for Benefits

GENERAL PURPOSE

This position performs a wide variety of specialized clerical duties in support of the Police Department, including processing and maintaining police reports, documents, correspondence, and statistics. Receives general supervision from the Records Supervisor.

ESSENTIAL JOB FUNCTIONS

• Compile, type and/or transcribe, record, and file a wide variety of police records, reports and materials including memos, letters, reports, complaints, declarations, booking information, restraining orders, warrants, citations, crime, and traffic reports.
• Operate a PC and printer to type and/or transcribe, enter, modify, and retrieve a wide variety of police reports, memos, letters, and other material.
• Type suspect/witness/victim statements from oral dictation.
• Maintain the department's warrant system.
• Access information from the computerized warrant system; send warrants to other agencies upon request; transcribe bookings including entering information into the computer and copying the arrest reports.
• Compile and process arrest packages for court filings, including jail paperwork, citations, and rap sheets.
• Sort, file, copy, scan, and distribute crime reports, traffic reports, citations, and other materials to appropriate personnel.
• Assist department personnel and the public in person and by phone including retrieval of information and files; mail/fax out requested reports to outside agencies.
• Provide general information regarding department policies, procedures, and regulations.
• Fingerprint members of the public and employees.
• Maintain a variety of police record filing systems including the department's traffic accident files.
• May be subpoenaed to testify in court to address or clarify employee-initiated actions.
• Research records and criminal histories for police officers upon request.
• Participate in safety and risk management activities; take action to reduce liability to the city.
• Attendance and punctuality are essential functions of this position. Employee is required to work as a team and frequently meet with co-workers and supervisors; employee is required to communicate in-person with the public during office hours; and employee is required to use on-site equipment.
• Perform other related duties as required/assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

• At least two years of general clerical work experience.
• High school diploma or its diploma.
• Any combination of experience and education that would likely provide the required knowledge and abilities may be qualifying.

SPECIAL REQUIREMENTS

• Possession of, or ability to obtain, an appropriate, valid Utah State driver's license.
• Must be able to pass a federal, state, and local background check successfully.
• Special consideration given for verbal proficiency in Spanish.
• Employees will be required to complete NIMS IS100, IS200, IS700 and IS800 within one year of hire.

Failure to obtain/maintain license & certificate as outlined above may result in termination from the position.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of basic computer functions.
• Knowledge of English usage, spelling, grammar, and punctuation.
• Knowledge of the principles and procedures of record keeping.
• Knowledge of modern office methods, practices, procedures, and computer equipment.
• Skill in learning, correctly interpreting, and applying the laws, codes, policies, and procedures related to the processing of law enforcement documents.
• Skill in working courteously with the public on the telephone or in person.
• Skill in maintaining accurate records and files.
• Skill in making arithmetical calculations quickly and accurately.
• Skill in operating a variety of office equipment including a PC.
• Skill in typing at speed necessary for adequate job performance.
• Skill in communicating clearly and concisely, both orally and in writing.
• Ability to understand and carry out oral and written directions.
• Ability to maintain physical condition appropriate to the performance of assigned duties and responsibilities which may include sitting for extended periods of time and operating assigned equipment.
• Ability to maintain effective audio-visual discrimination and perception needed for making observations, communicating with others, reading, and writing, and operating assigned equipment as required by the position.
• Ability to establish and maintain effective working relationships with those contacted in the course of work.
• Ability to maintain mental capacity which allows for effective interaction and communication with others.
• Ability to comply with all city policies and regulations, including safety and risk management standards.

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

• The work environment is primarily inside, where the noise and temperature levels are moderate.
• The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
• Must possess the visual ability to see clearly at close (less than 20 inches) distances, identify and distinguish colors, observe an area that can be seen up and down or left and right while eyes are fixed upon a given point, and adjust the eye to bring an object into sharp focus.
• Additionally, the following physical abilities are required: standing, walking, sitting, using hands and fingers to handle or feel, reaching with hands and arms, stooping, kneeling, crouching, talking, and hearing.

OGDEN CITY BENEFITS

• Language Pay
• Longevity Pay
• Holidays
• Sick, Vacation, and Comp Time Leave
• Medical and Dental
• EAP- Employee Assistance Program
• Life Insurance
• Long-Term Disability
• Employee Loan Program- Computer, Bike & Exercise equipment loans when available
• Wellness Program
• Tuition Reimbursement

OGDEN CITY FULL JOB POSTING ATTACHED AS PDF