ASI has a very fun culture where employee satisfaction is a top priority, and we provide very generous paid time off, paid holidays, excellent insurance plans, and we reward employees for their efforts with profit sharing and bonus programs. ASI values our employees, wants them to work hard and play hard and provides amazing benefits to attract and retain top talent.

JOB SUMMARY

ASI's Administrative Assistant works closely with employees and managers at ASI to coordinate and assist all office needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Guests and Visitors Reception

• Answers and disseminates inbound phones calls.
• Greets and processes visitors and guests.

Office

• Orders and maintains office supplies inventories.
• Coordinates with all employees for supply needs.
• Copies, faxes, files, mails and performs other clerical responsibilities as needed.
• Coordinates and maintains corporate Cell Phones plans.
• Records weekly Staff Meeting minutes for employee reference.
• Reviews and monitors time clock entries for accuracy, initiates revision requirements.

Travel

• Coordinates and initiates all travel arrangements including air travel, lodging, rental cars, and shuttles, for corporate business travel.
• Coordinates conferences reservations and booking requirements as needed.
• Records all booked travel into travel log and disseminates travel information to travelers.

Meals

• Coordinates and prepares weekly Staff Meeting meals.
• Coordinates and determines meals for visitors as needed.
• Orders and maintain kitchen supplies.

Human Resource

• Maintains personnel records and files according to company, state, and federal requirements.
• Processes new hires and terminations and maintains and updates employee benefit information and records.
• Tracks and announces employee birthdays.
• Fulfills general communication needs to employee regarding HR responsibilities or others as assigned.

Accounting

• Help assist with some accounting duties.
• Help back up the payroll process.

ESSENTIAL EDUCATION, WORK EXPERIENCE, JOB SKILLS

• Must have excellent customer service skills.
• Must have great communication skills.
• Must have 2+ years of experience as an Administrative assistant, Accounting, Business, or other office related experience.
• Must be able to answer phones and transfer calls.
• Must be computer literate and have experience using Excel, Word, Outlook, PowerPoint, Fax machines, and other office tools.
• Have some experience with payroll.