JOB SUMMARY

The Administrative Assistant of Human Resources will perform administrative duties related to the operations of the human resource office.

ESSENTIAL JOB FUNCTIONS

• Responds to HR email and phone requests.
• Sorts and distributes HR mail and correspondence to appropriate designee.
• Creates branded HR email announcements, flyers and step by step guides.
• Manages scheduling for Human Resource leadership, including agendas, mail, phone calls, calendar management, travel and expenses.
• Creates calendar reminders for corporate birthdays and anniversaries.
• Creates periodic reports related to all facets of Human Resources.
• Takes minutes during departmental meetings.
• Assists with HRIS system audits and data entry.
• Assists with compliance training invites to team members.
• Translates team member communication both verbal and written (English and Spanish).
• Sends out job assessments to candidates and forwards results to management.
• Assist with all facets of the department to provide support as needed to Human Resource team.
• Cultivates a positive and welcoming environment.
• Completes all required company training/compliance courses as assigned.
• Adheres to company standards and maintains compliance with all policies and procedures.
• Performs other related duties as assigned.

EDUCATION

• High School Diploma or equivalent.

EXPERIENCE

• A minimum of five (5) years of executive or senior leadership level administrative support.

SUPERVISORY RESPONSIBILITIES

This position spends the majority of the time (50% or more) achieving organization objectives, often through the coordinated achievements and collaboration of other team members. A majority of the time may be spent performing individual tasks while some duties are supervisory or organizational-goal related. Analyzes and resolves problems, determines work techniques, monitors for regulatory compliance, maintains production, interprets and creates policies, and demonstrates solid subject matter knowledge.

Functions with independence and makes decisions on matters of significant importance. Manages human, financial, and/or physical resources; proactively assesses risk to establish systems and procedures to protect organizational assets. Exercises judgment within defined procedures and policies to determine appropriate action. Develops systems to support company policies and procedures in compliance with organizational goals and objectives.

SKILLS & ABILITIES

This position requires the capability to understand and follow both oral and written directions, as well as knowledge and use of correct business English and office practices. Must be able to communicate effectively with others, analyze and resolve problems, maintain effective working relationships, and interact successfully with internal and external customers.

• Must speak, read, and write fluently in English and Spanish.
• Ability to accurately translate documents between English and Spanish.
• Able to properly handle confidential information.
• Ethical approach with integrity.
• Problem solving and decision-making skills.
• Excellent project management skills.
• Proficiency with office productivity tools and aptitude for learning to software and systems.
• Critical thinking skills: ability to develop, document and effectively communicate remotely.
• Exceptional communication skills, able to effectively communicate both verbally and in written context with all levels of management and external stakeholders.
• Attention to detail.
• Computer proficiency in Google Workspace, Microsoft Word and Excel, PowerPoint and Canva.
• Proficient in time management; the ability to effectively organize and manage multiple priorities.
• Ability to take initiative and effectively adapt to changes.
• Recognizes an emergency situation and takes appropriate action.
• Ability to interpret and create spreadsheets.
• Able to use sound judgment; work independently, with minimal supervision.
• Performs well with frequent interruptions and/or distractions.
• Basic math skills.

PHYSICAL DEMANDS

• Talking: Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Hands to Fingers: Picking, pinching, typing, or otherwise working, primarily with fingers rather than with the whole hand as in handling.
• Repetitive Motion: Substantial movements (motions) of the wrists, hands, and/or fingers.
• Close Vision: Clear vision at 20 inches or less. Required to perform an activity such as preparing and analyzing data, transcribing, viewing a computer terminal, extensive reading or visual inspections.
• Focus Ability: Ability to adjust the eye to bring an object into sharp focus.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a minor amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT

• None: No exposure to adverse environmental conditions (typical office/administrative setting).

DISCLAIMER

This job description indicates, in general terms, the type and level of work performed as well as the typical responsibilities of team members in this classification. The duties described are not to be interpreted as being all-inclusive to any specific team member. Nothing in this job description changes the at-will employment relationship existing between the Company and team members.

The Essential Job Functions, Physical Requirements, and Work Environment characteristics described are representative of those that must be met to successfully perform the essential functions of this job. Management reserves the rights to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified team members can perform the essential functions of the job.

About Lodging Dynamics Hospitality Group: Lodging Dynamics Hospitality Group is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Lodging Dynamics does not discriminate based on disability, veteran status, or any other basis protected under federal, state, or local laws. Lodging Dynamics Hospitality Group is based in Provo, Utah and is a nationally recognized, award-winning operator of premium-brand, select service, and extended-stay hotels, and one of a few third-party operators approved by Marriott and Hilton. The Company has managed hotels in the Marriott, Hilton, Hyatt, and IHG premium-brand families. For more information, visit www.lodgingdynamics.com.