Position Overview
The Accounts Payable Clerk plays a key role in ensuring accurate, timely, and efficient financial operations for the property. This position is responsible for managing accounts payable, supporting accounting functions, maintaining records, and assisting with purchasing processes. As the role evolves, the Accounts Payable Clerk will gain exposure to a wide variety of hotel operations and contribute directly to the success of the business.
Key Responsibilities
Actively manage accounts payable, ensuring timely processing of invoices and payments; may include contacting vendors regarding outstanding or new accounts to remain compliant with company policies and procedures.
Organize, secure, and maintain files, records, invoices, vendor documents, W-9s, and other accounting records in compliance with company policies.
Collaborate closely with the Director of Finance and General Accountant to update accounting systems with invoices, vendors, payments, inventories, and purchases.
Assist with additional accounting tasks, including coding, data entry, and receipt management.
Support the General Accountant with account reconciliations as needed.
Assist with financial data requests from Corporate, the General Manager, or Directors, including vendor account research, report generation, and other ad hoc assignments.
Support period-end closing procedures and reporting, ensuring accuracy and timeliness.
Retrieve mail daily each morning prior to arriving on property.
Assist with the onboarding and property-wide use of the purchasing system under the direction of the Director of Finance.
Maintain the purchasing system, ensuring proper utilization by all departments.
Monitor and maintain outlet cash levels, coordinating with in-house and external sources for change needs.
Run occasional off-property errands.
Perform other accounting and administrative tasks as assigned.
Qualifications
Minimum of 1 year of accounting experience, preferably in hospitality or tourism.
Strong interpersonal skills, including excellent verbal and written communication.
Ability to work accurately under deadlines, both independently and collaboratively.
Highly organized and skilled at multitasking.
Professional demeanor with the ability to work effectively with diverse individuals.
Experience with Fosse and M3 systems preferred.
Self-starter with problem-solving skills and a team-oriented mindset.
Growth Opportunity
This position begins with a focus on learning the company's policies, procedures, and systems. Over time, the role develops into a dynamic, detail-oriented position that provides significant exposure to hotel operations, offering the opportunity to make a meaningful impact on the financial success of the property.
About Lodging Dynamics:
Lodging Dynamics Hospitality Group is a national hospitality management company serving the hospitality industry for over 30 years! Lodging Dynamics operates a diverse portfolio of hotels across multiple states, including both independent properties and well-known brands such as Marriott and Hilton. Our work centers around our mission, "Make Money and Do Good." This mission focuses on elevating human dignity by providing exceptional services and opportunities to our team members, guests, and investors.
This job posting provides a general overview of the work performed, including the typical responsibilities and level of duties associated with this position. It should not be construed as an exhaustive list of tasks or obligations for any individual team member. This description does not alter the employment relationship between the Company and its team members.
The Essential Job Functions, Physical Requirements, and Work Environment characteristics outlined are intended to reflect the requirements needed to perform the essential functions of this role effectively. Management retains the authority to modify, adjust, or revoke job duties and responsibilities as needed, and to make reasonable accommodations to enable qualified team members to fulfill the essential functions of their roles.
The Company is an Equal Employment Opportunity (EEO) employer and is committed to providing a work environment free from discrimination and harassment. All employment decisions are made based on merit, qualifications, and business needs without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other protected status/characteristic in accordance with applicable federal, state, and local laws.
